Newberg Booster Club

Minutes – February 17, 2010

In attendance:  Tim Burke, Valerie Hamilton, Leonard Farr, Cheryl Gardner, Doug Corder, Sam Petrie(student), Jordan Danielson(student), Jon Halstead, Mary Jane Bachmeier, Stacie Wolfe, Carol O’Halloran ,Joan Broadwell.

1. Review January Meeting Minutes
∑ Tim handed out January minutes, as prepared by Jill McKenzie.  Motion to approve minutes made by  Doug Corder.  Seconded by Mary Jane Bachmeier.  Motion passed

2. Financial Report – Kathy Jones/ Valerie Hamilton
∑ Kathy had a family emergency.  As such, it is recommended that we table all requests until officers can vote via email

3. Requests
® Baseball – Sam Petrie and Jordan Danielson – baseball.  Baseball is heading to Arizona over spring break.  They are requesting $1600 for help paying for transportation (van rental) once down there.
® Girls Tennis – Jon Halstead – Request for $400 to pay for a ball cart to replace the shopping cart that has been used in the past.  Also purchased would be training discs and 60 soft spin tennis balls for training.
® Boys Tennis – Dave Brown – no one here.
® Grad Night – Valerie Hamilton – Grad Night has requested booster wear for their auction.  Items suggested to donate are flip-flops, sweatshirt and sweatpants.  Auction will be held in April.

4. Athletes of the Month:
∑ AJ Grant and Austin Woods nominated:  AJ was chosen.
∑ Girls Swimming Relay Teams and Newberg Cheerleaders were nominated.  Girls Swimming Relay Teams were chosen.

5. Old Business
® Crab Feed – 130 tickets sold.   Good participation in baskets.  Food was fantastic – local families donated wine to sell by the glass.  Need more involvement for people to lead different aspects, as opposed to Lisa and Valerie taking on and directing the event.  Specific sport teams can take on certain tasks.  We need to list tasks, assign those tasks to teams/coaches.  Kids can donate a few hours of time and repay adults for their support.
® Teams can be preparing baskets seasonally.
® Although financial report isn’t available tonight, a guess is that the auction brought in about $7,000.  As this event grows, we need to branch out to alumni.  Other ideas include having businesses sponsor tables of 8.

6.    Spirit Events
® We have had two events.  McMinnville, on Thursday, February 25 will be the last one.

7.    Committee Reports
∑ Concessions – Cheryl Gardner
Winter review – A lot of different names are on the list, which is great.  We still have a handful of steadfast volunteers.  Tiger Cub Cheer Night caught us off guard, in terms of stock, so Tim will give heads up next year.

Playoffs:  Girls Basketball will host a game at 7pm on Tuesday, March 2.  Boys will host a game on Wednesday, March 3.

Spring concessions:
Track, baseball, softball.  Probably no tennis.  We still need someone to wire the concessions trailer.
Special Middle School/Club Events.  There will be two middle school track meets and one middle school district wrestling tournament on March 10.  Tim will get the two track dates out to Valerie and Lisa.

∑ Tiger Gear – Kathy Miller – need to get a table out to display the booster gear so it is in front of people.  Mary Jane will help organize, while Paula Kriz models the booster wear.

∑ Field of Dreams/Track Project– Tim Burke
$50,000 was deposited from A-dec foundation.

∑ Scrip – took a little break.  We will get this back up and running full speed after a lull for the crab feed.

8.  New Business
∑ Booster Club Mission Task Force
i. Valerie is suggesting a task force to talk about the direction of the booster club.  The feeling is that groups are still fragmented back into their own programs.  While things are better, are they what we as a program want/need?  Use this as a checkpoint to determine course of the club in the future.  How do teams view the boosters?  What do they see?  What do they want?  Global approach to all programs…is this working for teams?  What are the obstacles that prevent this group from exploding into a larger, more functional group?  Can Claudia Stewart put together a zoomerang survey that would help generate more feedback?  Must involve the coaches.  Coaches must actively demonstrate support for boosters, buy-in and get support from their parents.  How do we accomplish this task?
ii. Action:  Doug suggested a summer project?  Need to organize it now.
∑ Golf Tournament…any interest in getting this going?
∑ Elections in May…

Meeting adjourned at 8:20pm.

Next Meeting –March 17th - 7 PM in the NHS Library – Wear green!

Get the latest Flash Player to see this player.

Easton Rider
Senior
Easton was 6-0 at the Oregon
Wrestling Classic, leading the wrestlers to their first dual meet championship since 2001. At the end of January, he is 22-5 on the season and undefeated in league matches.

Ayla Zahler
Senior
Girls Basketball
Ayla has been a consistent scorer, one of our best defenders, and a huge leader on the court.

Newberg Booster Club
Wednesday, January 20th, 2010
NHS Library

Attending:  Mary Jane Bachmeier, Carol O’Halloran, Tim Burke, Janet Dufour, Tina Oathes, Sheri Twenge, Doug Corder, Leonard Farr, Neil Russo, Kathy Jones, Lisa Hazenberg, Judy Brown, Valerie Hamilton, & Jill McKenzie

o December Minutes approved as amended. Moved by Doug Corder and Seconded by Tim Burke.

*  Financial
-Available $7569.25
-Valerie will give letter for Rotary to ask for Benevolence $ to
Lisa.
-Detailed report showing checks written and to whom was given
by Kathy
-Approval of financial report and by whom?

*  Requests
-Wrestling (Neil Russo requested reimbursement for lodging in
Redmond for Fall trip @ $2,199)  Approved
-Boys Tennis (Represented by Judy Brown had three requests)
1.  To purchase balls for the team $350  Approved
2.   To assist in payment of hotel rooms @ the Medford
Invitational trip in March @ $1000  Approved
3. To purchase boys tennis teams warm ups @ $1280  Tabled
(We are waiting until the Feb. mtg. To possibly see a sample
and check our financial report)

*Student Athletes of the Month
-Tim will email the nominees to us for a vote.
*Old Business
-Crab Feed Feb. 6th
Ticket Sales are a bit flat.
(All Staff –Newberg will receive a flyer.)
Ad will come out in Graphic!
Information will also go out to all of the small schools.

-Auction
Baskets due Feb. 1st to Tim Burke’s office @ NHS
(Discussion about different auction baskets that could
be available)
Beer & Wine
We need donations.  Try and make an attempt to either
Get donations or _ of retail price.  (Janet Dufour will
tackle this.
*Still need to decide on bottles or keg?
Flyers have been put up all over town!
*Lisa made a motion that the Crab Feed is a Booster
Club fundraiser and after all expenses have been paid
That 50% of the profits go to the Field of Dreams
(It was moved and seconded)

*Valerie will put together a basket with tiger gear donated
From the Booster Club.

-Spirit Event
This Friday, January 22nd ! (Swimming, Water Polo, Dance Team,
Cheerleading, Jazz Band, & Shot (4 shot combo) with a $500
insurance policy.
We will give tiger wear as a consolation prize.
Next events are Feb. 2nd & Feb. 16th (On the 16th is the t-
shirt event)

*New Business
-Need electrician to rewire concession cart!  Check with friends
and network to see if we can find someone to do the work &
then contact Valerie.
-Website Coordinator (Tim will ask the computer teachers if
they have any ideas or it may be a good senior project.

*Committees
Concessions-No report
Fundraising-Crab Feed event is coming up
Script-Good involvement before Christmas
Got Matching Grant For Field of Dreams!
Field of Dreams-Volleyball Tournaments Jan. 31st, Feb. 14th,
& March 20th
The concessions $ would go to the Booster
Club, then at end of the year a donation
would be made to the Field of Dreams if
we have money in the account.

Next Meeting February 17th @ 7:00pm @
NHS Library